Privacy Policy

Version 2.0 – Updated October 2025
Next Review: April 2026



Recruit Mint Ltd (“the Company”) is a recruitment business providing work-finding services to clients and work-seekers. The Company must process personal data, including special category data, to provide these services and acts as a Data Controller under the Data Protection Act 2018 and UK GDPR.

Contents

1.  Collection and use of personal data

• Purpose of processing and legal basis
• Statutory/contractual requirement
• Recipients of data

2.  Information Collected Indirectly

• Categories of data
• Sources of data

3.  Overseas transfers

4.  Data retention

5.  Your rights

6.  Automated decision making

7.  Cookies and log files

8.  Links to external sites

9.  Sale of the business

10.  Data security

11.  Changes to this privacy policy

12.  Complaints or queries

Purpose of processing and legal basis

The Company collects and processes your personal data to provide work-finding services. This includes contacting you about job opportunities, assessing suitability, updating our database, submitting you for vacancies, arranging payments, and managing our business relationship with you and our clients.

If you opt-in, we may send you marketing updates by email or text. You can opt out anytime by clicking “unsubscribe.”

We may also use your data to comply with legal obligations, prevent crime or fraud, and demonstrate compliance during audits.

Lawful Bases for Processing: - Your consent (where required) - To perform a contract or take steps before entering one - Our legal obligations under employment and recruitment law - Our legitimate interests as an employment business.



Our legitimate interests include: - Maintaining up-to-date candidate and client records - Providing work-finding services to you and our clients - Contacting you about roles relevant to your experience - Sending information about similar services previously used.

Statutory/contractual requirement

The Company has certain legal and contractual requirements to collect personal data (e.g. to comply with the Conduct of Employment Agencies and Employment Businesses Regulations 2003, immigration and tax legislation, and in some circumstances safeguarding requirements.) Our clients may also require this personal data, and/or we may need your data to enter into a contract with you. If you do not give us personal data we need to collect we may not be able to continue to provide work-finding services to you.

Recipients of data

Your data may be shared with: - Clients (potential employers) - Former employers for references - Payroll and payment intermediaries - Compliance or auditing bodies (e.g. REC, HMRC).

2. Information Collected Indirectly

Categories of Data

We may collect the following data: Personal Data: Name, date of birth, contact details, experience, qualifications, CV, National Insurance number, and bank details.
Special Category Data: Health or disability information relevant to work, and criminal conviction data.

Source of Data

We may obtain information from job boards (e.g. Indeed, Reed, CV-Library, TotalJobs, Adzuna, LinkedIn), public business directories, or direct applications via our website. Data is never sourced from publicly accessible records without consent.



Further consent declarations are obtained when you register with Recruit Mint Ltd and agree to our Legal Notices and Declaration. Those consents remain valid alongside this Privacy Policy.

3. Overseas Transfers

Recruit Mint Ltd does not routinely transfer personal data outside the UK. If transfer becomes necessary (e.g. cloud hosting), it will only occur to countries with UK-approved adequacy decisions or with appropriate safeguards in place.

4. Data Retention



We retain your personal data for up to 24 months after your last contact or assignment unless longer retention is required for legal, tax, or audit purposes.

If you request erasure earlier, we will delete your data unless retention is legally required (e.g. payroll or right-to-work evidence).

You have the following rights under data protection law: - To be informed about how your data is used - To access the data we hold on you - To rectify incorrect or incomplete data - To request erasure (“the right to be forgotten”) - To restrict or object to processing - To data portability in applicable cases - To withdraw consent at any time - To not be subject to fully automated decisions.



To exercise these rights, contact Aaron Bowes at aaron.bowes@recruitmint.com. Withdrawal of consent will not affect lawful processing already carried out.

6. Automated Decision-Making



Recruit Mint Ltd does not use fully automated systems to make decisions about work assignments or pay. Some automation may assist in matching roles or timesheet processing, but all decisions involve human review.

7. Cookies and Log Files

Our website uses cookies and IP log data to improve functionality and analyse site usage. Cookies are small text files that do not collect personal data and can be controlled through browser settings. For more information, visit www.allaboutcookies.org.



IP logs help analyse traffic trends and maintain system security. IP addresses are not linked to personally identifiable information.

8. Links to External Websites

Our website may include links to third-party sites. Recruit Mint Ltd is not responsible for their privacy practices. We encourage you to read their policies when visiting external links.

9. Sale of Business

If Recruit Mint Ltd is sold or merged with another organisation, personal data may be disclosed to professional advisers and the acquiring party under strict confidentiality.

10. Data Security

Recruit Mint Ltd employs appropriate technical and organisational safeguards to protect your data from loss, misuse, or unauthorised access. Access is restricted to employees who require it to perform their duties.



We cannot guarantee complete internet security, so please avoid sharing sensitive information by unsecured email. If you share a device, do not select “remember my details.”

For security questions, contact Aaron Bowes at aaron.bowes@recruitmint.com.

11. Changes to this Privacy Policy

We may update this Privacy Policy periodically. Any updates will be posted here with the revised date. Significant changes will be communicated where appropriate.

12. Complaints or Queries



For queries or complaints regarding this policy, contact:

Aaron Bowes

Recruit Mint Ltd

17 Church Walk, Peterborough, Cambridgeshire, PE1 2TP
Tel: 01733 802300
Email: aaron.bowes@recruitmint.com

You also have the right to raise concerns with the Information Commissioner’s Office (ICO) on 0303 123 1113 or at https://ico.org.uk/concerns/.

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© Recruit Mint Ltd – Privacy Policy Version 2.0 (October 2025)